Examiners/censors

Travel information for co-examiners and guest lecturers

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  Travel reimbursement for co-examiners and lecturers

  Applies to co-examiners and guest lecturers at the Department of Politics and Society & the Department of Sociology and Social Work.

  For reimbursement you must use AAU eForms. Please follow the instructions on each page. If you need assistance, please contact your contact person at Aalborg University.

  Make sure you have all the necessary documentation ready before you start - it will not be possible to save a draft.

  • Fill out the electronic form
  • See guide for English speaking guests
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  Travel guidelines for co-examiners and guest lecturers

  Applies to co-examiners and guest lecturers at the Department of Politics and Society & the Department of Sociology and Social Work.

  Reimbursement of work-related travels for co-examiners and guest lecturers etc. must be done in accordance with the applicable regulations for employees of the state (the business travel circular).

  Transport 

  As far as possible, the cheapest public transport must be used. However, the use of your own car can take place where conditions warrant it, especially when in the given case it is the most economical for Aalborg University. The tariff for driving your own car is that set by the Ministry of Finance for other approved driving (low rate).

  Taxi can be used to and from the railway station/bus terminal when conditions of service so require or when departure/arrival takes place either in the early morning or late at night. The taxi bill must be provided with information on where to and from where the journey took place and the date. Under similar conditions, your own car can also be used to and from the railway station/bus terminal/airport, when the cost does not exceed the cost of using taxis to/from the nearest railway station/bus terminal.

  Flights must be booked and payed by the traveler. Vouchers from airfares must be attached to the travel bill in order for the money to be refunded.

  Consumption

  No hour/per hourly allowance is paid for work-relatede travels lasting less than 24 hours, but instead reasonable additional costs for meals etc. can be reimbursed on documentation. Reasonable additional costs are about 40% of the daily allowance for lunch or dinner.

  Hotel 

  Please note that the hotel agreements for state missions must be used. When booking the hotel, it must be stated that it is in accordance with the state agreement. Please also note that the state agreement presupposes cash settlement.

  The following hotels can be used in Aalborg:

  Hotel:	Phone:	Email:	Website:
  Scandic Aalborg City	+45 70125151	aalborgcity@scandichotels.com	scandichotels.com
  Comwell Hvide Hus Aalborg	+45 98138400	hotel.aalborg@comwell.dk	comwellaalborg.dk
  Kompas Hotel Aalborg	+45 98121900	info@kompashotel.dk	kompashotel.dk
  Scandic Aalborg Øst	+45 98154500	aalborg@scandichotels.com	scandichotels.com
  Scheelsminde Aalborg	+45 98183233	scheelsminde@scheelsminde.dk	scheelsminde.dk

  The following hotels can be used in Copenhagen:

  Hotel:	Phone:	Email:	Website:
  Bella Sky	+45 32472010	booking@bellasky.dk	acbellaskycopenhagen.dk
  CABINN Metro	+45 32465700	metro@cabinn.com	cabinn.com
  Scandic Sluseholmen	+45 70127373	sluseholmen@scandichotels.com	scandichotels.com
  Scandic Sydhavnen	+45 88333666	sydhavnen@sandichotels.com	www.scandichotels.com

  
  Please note that you can only book a hotel if you have two consecutive days of exams. Or if you have a longer than 2 ½ hour drive to your home before accommodation can be booked, and it must always be agreed with the programme secretary secretary before booking.

  Reimbursement

  Reimbursement is managed via AAU eForms. Follow the instructions on each page. Should there be a need for assistance, please contact your contact person at Aalborg University.
  
  Make sure you have all the necessary documentation ready before you get started - it will not be possible to save a draft.
  
  The information you provide will be used in Aalborg University's internal payout procedures and will be disclosed to some extent in connection with withdrawals - for example to your financial institution.
  
  Please note: eForms may NOT be used by employees at Aalborg University.

  For further information please contact: studieokonomi@id.aau.dk

  
  Best regards,

  The Joint Administration of the Department of Policy and Society & the Department of Sociology and Social Work