Jan Holm Ingemann
Vice Head of Department, Head of Studies
Email: ingemann@dps.aau.dk
Jette Winther
Area manager of the study administration
Email: jettelw@socsci.aau.dk
In the following, we have compiled all information concerning the current COVID-19 situation so that information relevant to the lecturers at the Department of Politics and Society and the Department of Sociology and Social Work can be found here with links to websites with important information.
AAU’s overall information site for employees on COVID-19 (in Danish and English): https://www.aau.dk/coronavirus/medarbejdere-employees/
The lecturer’s responsibilities are:
Educational Law at the Study Service department at AAU has produced a guideline containing:
Please see Vejledning om håndtering af studerende, der er forhindret i at deltage i undervisning og eksamen på grund af forhold, der er direkte relateret til COVID-19 [Guidance on dealing with students who are prevented from attending classes and exams due to matters directly related to COVID-19] by Study Service. Please note that the document is available in Danish only.
Teaching takes place in various ways depending on the program and semester, and the following models are in use:
Teaching 50/50
Streaming in ”our own” seminar rooms: the departments have purchased IT-equipment in terms of fixed camera bars. They will be installed in the seminar rooms as soon as possible.
For streaming, the IT-equipment “Polycom Studio” is used. IT Support are currently working on a manual.
During the first lecture a student assistant is able to come and instruct the students in using the IT-equipment, so that the designated students can support the lecturer in streaming the lecture.
The student assistant will contact the coordinators on the relevant semesters.
”Teaching in clusters” (Note: only relevant to some programs and semesters)
The latest corona guidelines from UFM allows for universities to deviate from the distance requirement of one meter in order for more teaching to be conducted with physical attendance. Clusters are formed in some programs and semesters, where the study board has found it to be relevant.
Teaching takes place in clusters of approx. 30 students. It is required, that students keep to their own cluster, that a student is part of only one cluster, and that the distance requirement of one meter is maintained between the different clusters as well as between clusters and the lecturer. Note that the distance requirement of 2 meters to a lecturer must be maintained, as you lecturers will meet more clusters of students.
The clusters only apply in the classrooms. In the canteen and other open areas, the distance requirement of one meter applies.
Project groups must be formed within the clusters.
CAS makes preparations for the clusters by dividing classrooms into zones. The zones will be marked on the tables with stickers. CAS has bought armbands in a variety of colors that can be used for identification purposes among new students. These can be requested with Mary Christensen, CAS, mch@adm.aau.dk.
NOTE: Students in programs that do not use clusters must spread out in the classrooms so that only every other chair is used.
"Corona infection: lecturers"-to-do-list will also be available in all classrooms.
In order to maintain the highest standards of quality in your upcoming exams and to provide the best possible setting for you and your fellow students to demonstrate your knowledge, skills and competences, the Department of Politics and Society and the Department of Sociology and Social Work have prepared this student guide to online exams.
We encourage you to familiarize yourselves with these guidelines well in advance of your exams. It is relevant and beneficial to share expectations and experiences with your fellow students, supervisors and teachers, allowing us to ensure inspiring and fruitful examinations for all of you.
The overall rules and regulations for conducting examinations at AAU and special COVID-19 information regarding exams can be found here: https://www.studyservice.aau.dk/secretariat/ and https://www.studieservice.aau.dk/eksamen/.
The digital exams will be held in MS Teams or another appropriate program. This guideline is developed with the intention that MS Teams will be the platform used during the exam.
Prior to the exam
In the following, we have compiled all information concerning the current COVID-19 situation including links to relevant and important websites. The document also addresses what is expected of you as students at Aalborg University.
AAU’s overall information site for students on COVID-19 (in Danish and English): https://www.aau.dk/coronavirus/studerende-students/
► Please watch the video: Forebyg coronasmitte på campus (“Prevent Corona spreading on Campus”) (in Danish with English subtitles)
As a student, you must help maintain the best corona-behavior:
As the lectures prepared for the autumn semester 2020 have been adapted to the current corona-situation, parts of the teaching will be held online, and a number of precautions will affect classroom teaching. Teaching will be conducted in various ways depending on the program you are enrolled in and following models are in use:
Because of the special circumstances surrounding this semester, lectures will be held throughout the day and may occur late afternoon or in the evening.
”Designated students”
You, as students, can expect a supporting role in the following:
”Teaching in clusters” (Note: only relevant to some programs and semesters)
The latest corona guidelines from UFM allows for universities to deviate from the distance requirement of one meter in order for more teaching to be conducted with physical attendance. Clusters are formed in some programs, where the study board has found it to be relevant.
Teaching takes place in clusters of approx. 30 students. It is required, that students keep to their own cluster, that a student is part of only one cluster, and that the distance requirement of one meter is maintained between the different clusters as well as between clusters and the lecturer. Note that the distance requirement of 2 meters to a lecturer must be maintained, as the lecturer will meet more clusters of students.
The clusters only apply in the classrooms. In the canteen and other open areas, the distance requirement of one meter applies.
Project groups must be formed within the clusters.
Seminar rooms and auditoriums will be divided into zones, which will be marked on the tables. There will be a corona-guide on the door of the classroom.
NOTE: Students in programs that do not use clusters must spread out in the classrooms so that only every other chair is used.
The clusters may be equipped with armbands in different colors illustrating to which cluster the students belong.
The study secretary will inform students of their cluster, if the cluster model is in use on their semester.
Due to the current COVID-19 situation, AAU has formed a non-alcohol policy for students this semester. This applies to both events on campus and on rented locations. The restrictions are valid till January 31, 2021.
Students who have symptoms that could indicate COVID-19 (fever, sore throat, muscle pain, dry cough, etc.) should not show up at the university. If you have symptoms of corona infection you should go home in quarantine until 48 hours after the symptoms have ended.
You should inform your department. Please send an email to corona-syg@id.aau.dk.
We recommend that you contact your doctor and take a COVID-19 test.
Return to the university – recovered/free from infection:
♦ You have not had any symptoms, you must self-isolate for seven days after being tested.
♦ As long as you have been symptom-free for 48 hours, you can consider yourself as being free from infection.
When you are told that you are a close contact of a person who is infected with novel coronavirus, you must contact Coronaopsporing (Corona Tracking), a division of the Danish Patient Safety Authority, which can refer you for testing. Once you have been referred for testing, go to coronaprover.dk and book times for two tests:
Students, who feel symptoms of COVID-19 while at campus, should return home and follow the guidelines above.
You may not return to the university until you have been free of symptoms for 48 hours.
In order to ensure continued high quality and to provide students at the Department of Politics and Society and the Department of Sociology and Social Work the best setting for them to demonstrate their knowledge, skills and competences in the upcoming exams, the following guidelines have been prepared. From a professional point of view, you will of course conduct the exam as you normally would, but below you will find a guide to the conduct of exams online in connection with the ordinary exams as well as re-examinations in the fall semester 2020.
The overall rules and regulations for conducting examinations at AAU can be found at this link. The digital exams will be held in MS Teams or another appropriate program. This guideline is developed with the intention that MS Teams will be the platform used during the exam.
The examiner is as usual responsible for ensuring that the exam assignment has been quality assured and uploaded in time.
The study secretary is responsible for preparing the following:
Preparation of all oral exams and alignment between the internal- and external examiner:
On the homepage of IT Support there are likewise developed guidelines for the use of Microsoft Teams during examinations. Please be aware, that there can be conflicting instructions between the centrally developed and the locally developed guidelines. Especially concerning using channels in Teams and the assessment process. The Institute for Politics and Society and The Institute for Sociology and Social Work encourage all examiners to use the notifications for meetings sent by the study secretary via Outlook, where there is only made one notification for one meeting and not two, as mentioned in the guideline on the homepage of IT Support.
► Introduction to how external examiners access Microsoft Teams: (Only available in Danish)
► Introduction to how external lecturers log on to AAU Microsoft Teams: (Only available in Danish)
► Master Guide to Microsoft Teams
► Digital Exam
► ITS, guides for distance learning, teaching and meetings
► Digitally Supported Learning Center (CDUL)
You can find the phone numbers of the students in ‘Digital Eksamen’ (use Google Chrome or Firefox as a browser).
Open ’Digital Eksamen’ → Press the specific module (‘kursus’) for the exam → then press the button ’Vis detaljer for alle besvarelser’. Under ’gruppenavn’ the specific group will appear with the student names and study numbers. Below on the page under the headline Set of questions (‘Opgavesæt’), the phone numbers of the students will appear.
Jan Holm Ingemann
Vice Head of Department, Head of Studies
Email: ingemann@dps.aau.dk
Jette Winther
Area manager of the study administration
Email: jettelw@socsci.aau.dk
Contact AAU
Aalborg University
Fredrik Bajers Vej 7KAalborg University
P.O. Box 159
DK-9100 Aalborg
Phone: +45 9940 9940
Mail: aau@aau.dk
CVRnr: 29102384
Eannr: EAN
aau.dk uses cookies in order to generate usage statistics
You can read about our usage of your data and how to block cookies in the AAU cookie policy.